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Bulk Scanning vs Production Scanning: The Right Path for Digitisation

Looking to free up some space? Bulk Scanning is helpful for meeting tight deadlines, but if you've got the time, Digital Capture is the gateway to numerous operational benefits.

 

Document Scanning is the process of capturing images of physical paper documents, transforming them into digital files, and storing them electronically - also known as digitisation

When trading cabinets for cloud and ink for pixels, the standard approaches are Bulk Scanning and Digital Capture. While both methods fundamentally focus on document digitisation, they have unique features that achieve different goals. 

Bulk Scanning: Speeding Through Document Digitisation

When space is tight and time is critical, archives become hard to manage; organisations often turn to Bulk Scanning and Digital Records Management systems to restore some order.

Bulk Scanning utilises high-capacity imaging machines to convert vast amounts of physical documents into digital data.

When the goal is quickly digitising extensive archives for more efficient storage, a bulk scanning plan is what you need.

archive of old physical paper-based records

Why Bulk Scan?

Digital Capture: Elevating Document Digitisation to a New Standard

Digital Capture uses the same equipment as Bulk Scanning, but includes specialised software for going beyond the transformative steps and storage. Both scanning method exercise the same accuracy and quality, yet Digital Capture has more distinct benefits.

scanning data capture

Benefits of Digital Capture

Document Management

Digital Capture feeds information into Document Management systems. Scanned documents are indexed and embedded with metadata. This approach powers advanced searching and ad-hoc grouping, saving time and improving efficiency.

AI

Digital Capture technology converts scanned text into searchable and editable content, allowing accurate record creation, automated data entry, and full-text searches. 

AI takes this technology to the next level. AI derives context from content, making decision-based actions that automate workflows.

man completing a checklist of online digital forms

Workflow Integration

With Digital Capture, digitised documents can be used seamlessly in existing business processes. This integration streamlines records management, increases productivity, and enhances collaboration.

Compliance and Security

Advanced security measures ensure compliance with data protection regulations. Access restrictions can be applied to specific documents to meet the security needs of sensitive data. 

Digital Capture vs. Bulk

Both Bulk Scanning and Digital Capture have merits that cater to different document digitisation needs. Whether you're embarking on a large-scale digitisation project or seeking to optimise your internal processes, the choice between Bulk Scanning and Digital Capture will depend on your goals and their timeframe.

Aspect

Digital Capture

Bulk Scanning

Processing Level Involves OCR, indexing, metadata addition Primarily digitises without advanced steps
Document Management Integrates with systems for organised access Less integration, focus on digitisation
Workflow Integration Seamlessly fits digitised documents into existing business flows Scans may need further processing after
Document Retrieval Facilitated by robust indexing and metadata May require additional sorting after scanning
Suitable for Document-intensive workflows, compliance Swift digitisation of large document batches
Data Capture Utilises OCR for searchable, editable text Basic digitisation, text not always searchable
Custom Indexing Tailored indexing and metadata for categorisation Limited indexing, less emphasis on metadata
Long-Term Usability Well-organised, easily retrievable digital files Bulk scans may require further organisation
Document Preservation Supports archival needs with high-quality scans Supports archival needs with high-quality scans

 Find out how Digital Capture can help your business by contacting us with the form below.

 

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