Scanning Solutions

Enable greater agility throughout your business by digitising your paper-based files with Apogee. Save time for your employees and maximise resource use for your business when you use our Document Scanning Services.

Understanding Document Scanning Services for Your Business

What are Document Scanning Services?

Document scanning services involve the conversion of physical documents into digital formats. This process typically includes document preparation, high-quality scanning, Optical Character Recognition (OCR) for text extraction, indexing for efficient retrieval, and quality control checks. The digitised documents are stored securely in electronic repositories, accessible for quick retrieval.

These services improve document management by enhancing accessibility, reducing physical storage costs, and supporting efficient data retrieval. Document scanning services are crucial for modernising record-keeping systems, improving workflow efficiency, and ensuring data security, making them valuable for businesses, government agencies, healthcare providers, educational institutions, and more.

What Are Our Document Scanning Solutions?

At Apogee, our Document Scanning Solutions consist of three separate outsourced services: Bulk Scanning, Inbound Mail, and Digital Capture. All of which exist as part of our comprehensive range of Outsourced Document Services (ODS).

No matter how large or small your paper-based archive might be, your records can be digitised quickly through our  Bulk Scanning Service, with the scanned files indexed and uploaded to a secure server for your convenience. Once scanned, your paper copies can be shredded and recycled responsibly, to ensure data security.

Why stop at digitising your backlog of paper documents? You can create further efficiencies within your company by also having your business post digitised through our Inbound Mail service. Once your documents are received at our secure Outsourced Document Services facility, the scans are made available to you through the Cloud. Further convenience is created in the advanced version of our service, in which your mail is sorted and redistributed to the relevant people within your organisation.

Of course, while basic digitisation is a step in the right direction, streamlining your operations is made much easier through a Digital Capture service. Available for inclusion with both our Bulk Scanning and Inbound Mail services, our Digital Capture extracts key information from your scanned documents, saving you the busywork of entering data manually.


Why Does Your Business Need Document Scanning Solutions?

Dynamic documentation is just one of many benefits created when you digitise your documents through our Document Scanning Services. No business owner, executive, or manager can afford to ignore the benefits of digitisation, since Document Scanning Services are beneficial for the sustainability, data security, and cost-efficiency of businesses.

By making use of our Document Scanning Solutions, these advantages can be created without any time or effort required from employees, enabling your workforce to maximise productivity, while also benefiting from increased agility and leaner, more streamlined processes.

Strong Data Security
Physical storage solutions are proven to be less safe than digital alternatives. By storing digitised documents on a secure Cloud server, your admins can implement measures to ensure only relevant people can access certain documents. Digital documents can be encrypted, password-protected, and stored in secure databases, minimising the risk of unauthorised access, loss, or damage. This minimises the chances of internal data breaches, accidental or otherwise. This is of particular concern for businesses handling sensitive information.
Hybrid Working Enabled
Making the right information accessible is key to ensuring productivity. When employees are working remotely, physical documents can’t hope to compete with the convenience that comes with digital. By storing your information on a shared server, your hybrid teams can interact with documents seamlessly, whether in the office or at home.
Reduced Company Footprint
Key to running a sustainable business is minimising your carbon footprint as much as possible. Using our Document Scanning Service allows you to accomplish this in two ways.
  1. By converting physical documents into digital formats, businesses can significantly reduce their paper consumption. This contributes to environmental sustainability by conserving trees and reducing the carbon footprint associated with paper production and transportation.
  2. Storing and managing digital documents is more energy-efficient than maintaining physical paper records and filing systems. It reduces the need for physical storage space, which requires heating, cooling, and lighting, ultimately saving on energy costs. By reducing your reliance on physical storage, you decrease the amount of energy your business is consuming – which, as well as being beneficial to the environment, creates fiscal efficiencies in the process.
Transform Without Hassle
Upgrade processes throughout your business – whether digitising archives or incoming mail – but without putting additional burden on your employees. With the heavy lifting handled by our Outsourced Services team, you gain all of the benefit, with none of the hassle.
Boost Productivity

Increase productivity by having your paper files digitised through our Document Scanning Services, whether you opt for the basic level of digitisation, or the more advanced version provided through Data Capture.

Once documents are digitised, your employees will be better equipped to be more productive as they will have easy access to the information they need for more efficient workflow, especially with the help of Information Management. This is because digital documents are much easier to track, back up, secure, locate, share, and find specific information within.

Disaster Recovery
Digital documents can easily be backed up and stored offsite, providing a robust disaster recovery solution. In the event of natural disasters, fires, or other emergencies, digital documents remain accessible and intact, reducing business disruptions.
Cost & Space Saving

Document scanning eliminates the costs associated with physical document storage, such as renting office space for filing cabinets and purchasing paper, ink, and other supplies. It also reduces labour costs related to manual document retrieval and management.

With physical documents gone, office space can be optimised for other uses, such as expanding work areas or accommodating additional staff, contributing to cost savings.

Faster Retrieval & Productivity Boost
Digital documents can be retrieved and searched within seconds, compared to the time-consuming process of manually searching through paper files. This efficiency boosts employee productivity.
Compliance with Legal Requirements
Many industries have regulations regarding document retention and data privacy. Document scanning services help businesses meet compliance requirements by providing secure digital records and audit trails.
Document scanning services are scalable, allowing businesses to digitise documents as needed. This flexibility ensures that companies can adapt to changing document management requirements without significant upfront investments.

Downsizing your operations is also made easier through this service as, without further need to store paper archives onsite, you can free up your floor space or even take whole buildings out of the equation entirely.

Doing this allows you to maximise the utility of your available facilities; since, depending on your situation, this can mean creating space to install new equipment, expand your team, or even rent space out for additional income.

Why Choose Apogee as Your Document Scanning Solutions Provider?

Apogee combines expertise, technology, security, and sustainability to provide comprehensive, cost-effective, and tailored document scanning solutions. When you choose Apogee, you're choosing a trusted partner for your document management needs.

Our Expertise and Experience as a Leading Provider:
Apogee has a long-standing reputation for excellence in document management. With 30 years of experience, we understand the nuances of document scanning and offer proven solutions tailored to your needs. We have a track record of satisfied clients across various industries. We are dedicated to exceeding your expectations and delivering high-quality results.
Tailored Solutions for Your Unique Circumstances:
We understand that every organisation is unique. Apogee works closely with you to develop customised document scanning solutions that align with your specific goals and requirements.
Our Cutting-Edge Technology
We employ state-of-the-art scanning technology to ensure the highest quality digital conversions of your documents. Our equipment is regularly updated to meet industry standards.
Our Sustainable Practices
Environmental responsibility is another core value at Apogee. We actively embrace sustainable practices to minimise our ecological footprint. Our eco-friendly approach extends to our choice of materials, processes, and disposal methods, contributing to a greener future.
Trusted Teams of Efficient Project Manager
We have a dedicated team of professionals who manage your document scanning project from start to finish. Our efficient project management ensures timely and accurate results.
We Prioritise Security and Convenience with 24/7 Service
Just like our parent company, we share an enthusiasm for security and convenience, which is why our secure Outsourcing Document Services facility runs 24/7, with turnaround times kept as short as possible depending on the scope of your requirements. We adhere to stringent security protocols to protect your sensitive information throughout the scanning and conversion process.
We Offer a Comprehensive Service
Furthermore, many additional services can create operational efficiencies with the data extracted through Scanning Solutions, such as Process Automation and Information Management. All of which are easily available as part of our service catalogue. This gives you the convenience of addressing multiple needs through one provider, and assures you of the same standard of service across the board. Our holistic approach streamlines your operations and bolsters efficiency within your workforce.

Bulk Scanning

Looking to downsize your operations? Opt for our Digital Scanning Service and reduce your need for costly storage space by digitising your paper-based records.

Learn More About Bulk Scanning

Inbound Mail

Looking for a solution to that inefficient and chaotic mailing system you’ve currently got in place? Securely digitise your business mail by routing it through our Inbound Mail service.

Find Out About Inbound Mail

Digital Capture

Why waste time manually extracting data from scanned documents? Digitise key information as you scan with a Digital Capture service, and find new ways to streamline your data processes.

Discover the Possibilities of Digital Capture

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