Scanning Solutions

Enable greater agility throughout your business by digitising your paper-based files with Apogee. Save time for your employees and maximise resource use for your business when you use our Document Scanning Services.

What are Scanning Solutions?

Whether you have a one-off requirement or an ongoing project, we have a wide range of efficient Scanning Solutions that will meet your demands. All your paper documents – from a till receipt, to a full-colour drawing - are scanned accurately in our own in-house facilities, to ensure data protection.

When it comes to Scanning Solutions, there are several techniques that use high-capacity scanning machines to digitise documents - each with distinct features. These include:

Bulk Scanning

Looking to downsize your operations? Opt for our Digital Scanning Service and reduce your need for costly storage space by digitising your archive of paper-based records.

Learn More About Bulk Scanning

Digital Mailroom

Looking for a solution to that inefficient and chaotic mailing system you’ve currently got in place? Securely digitise your business mail by routing it through our Digital Mailroom service.

Find Out About Digital Mailroom

Digital Capture

Why waste time manually extracting data from scanned documents? Digitise key information as you scan with a Digital Capture service, and find new ways to streamline your data processes.

Discover the Possibilities of Digital Capture

Drawing Scanning

Even the oldest worn-out drawing can provide remarkable scanned images, with full colour, large-format scanning machines capturing every detail – from highlighted mark-ups, to complicated colour-coded schematics.

Microfilm Scanning

For many customers, re-archiving microfilm data into electronic files may seem like a waste of resources – but in some cases, the benefit can often outweigh the cost. If you find that you access your microfilm archive frequently, or maybe don’t hold backup copies, then converting your microfilm can provide the answer.

Even if you just require a scan-on-demand service, don’t bother producing more low-quality prints from the old microfilm reader in the office – simply send your 16mm and 35mm microfiche aperture cards to us, and we will provide you with a crisp, easy to use, well-presented PDF.

Why does your Business Need Scanning Solutions?

No business owner, executive, or manager can afford to ignore the benefits of digitisation. Document Scanning Services are beneficial for the sustainability, data security, and cost-efficiency of your businesses.

By making use of Document Scanning Solutions, these advantages can be created without any time or effort required from employees - enabling your workforce to maximise productivity, while also benefiting from increased agility and leaner, more streamlined processes.

 

How Much Does it Cost to Scan a Document?

The cost of scanning a document depends on several factors, including the document type, volume of copies, the desired quality of scanning, and the level of additional services required. However, outsourcing your scanning solutions can create great cost-efficiencies.  

Factors that Influence the Cost of Scanning

The Power of Digitisation and Scanning Solutions

As the initial step of a more comprehensive process, scanning sets the stage for specialised services that optimise Document Management, streamline workflows, and enhance overall efficiency.

Complementary Services

What Are Our Document Scanning Solutions?

No matter how large or small your physical archive might be, your records can be digitised quickly through our Bulk Scanning service, with the scanned files indexed and uploaded to a secure server for your convenience. Once scanned, your paper copies can be shredded and recycled responsibly, to ensure data security.

Why stop at digitising your backlog of paper documents? You can create further efficiencies within your company by also having your business post digitised through our Digital Mailroom service. Once your documents are received at our secure Outsourced Document Services facility, the scans are made available to you through the Cloud. Further convenience is created in the advanced version of our service, in which your mail is sorted and redistributed to the relevant people within your organisation.

Of course, while basic digitisation is a step in the right direction, streamlining your operations is made much easier through a Digital Capture service. Available for inclusion with both our Bulk Scanning and Digital Mailroom services, our Digital Capture extracts key information from your scanned documents, saving you the busywork of entering data manually.

Document Management

A centralised platform for storing, organising, and retrieving digital documents, Document Management allows organisations to enhance document control, improve collaboration, and streamline business operations.

Business Process Automation

Leveraging scanning technology to extract invoice data allows you to integrate it with your accounting systems, with Business Process Automation software accelerating payment cycles and giving valuable insights into financial operations.

Digital Mailroom Service

An Digital Mailroom service saves time and resources associated with physical mail handling. Outsourcing your mailroom operations converts it into a digital process, meaning mail can be routed electronically to relevant recipients.

Why Choose Apogee as Your Document Scanning Solutions Provider?

Apogee combines expertise, technology, security, and sustainability to provide comprehensive, cost-effective, and tailored document scanning solutions. When you choose Apogee, you're choosing a trusted partner for your document management needs.

Our Expertise and Experience as a Leading Provider
Apogee has a long-standing reputation for excellence in document management. With 30 years of experience, we understand the nuances of document scanning and offer proven solutions tailored to your needs. We have a track record of satisfied clients across various industries. We are dedicated to exceeding your expectations and delivering high-quality results.
Tailored Solutions for Your Unique Circumstances
We understand that every organisation is unique. Apogee works closely with you to develop customised document scanning solutions that align with your specific goals and requirements.
Our Cutting-Edge Technology
We employ state-of-the-art scanning technology to ensure the highest quality digital conversions of your documents. Our equipment is regularly updated to meet industry standards.
Our Sustainable Practices
Environmental responsibility is another core value at Apogee. We actively embrace sustainable practices to minimise our ecological footprint. Our eco-friendly approach extends to our choice of materials, processes, and disposal methods, contributing to a greener future.
Trusted Teams of Efficient Project Managers
We have a dedicated team of professionals who manage your document scanning project from start to finish. Our efficient project management ensures timely and accurate results.
We Prioritise Security and Convenience with 24/7 Service
Just like our parent company, we share an enthusiasm for security and convenience, which is why our secure Outsourcing Document Services facility runs 24/7, with turnaround times kept as short as possible depending on the scope of your requirements. We adhere to stringent security protocols to protect your sensitive information throughout the scanning and conversion process.
We Offer a Comprehensive Service
Furthermore, many additional services can create operational efficiencies with the data extracted through Scanning Solutions, such as Process Automation and Information Management. All of which are easily available as part of our service catalogue. This gives you the convenience of addressing multiple needs through one provider, and assures you of the same standard of service across the board. Our holistic approach streamlines your operations and bolsters efficiency within your workforce.
Scanning Solution Purpose Advantages Relevant Industries
 High Capacity Document Scanning Managing the quantity and quality of your physical archive in a digital space.

Accurately capture entire documents.

Precise control over image quality and resulting file size.

Barcode recognition automatically adjusts settings during batch scanning.

The flexibility to switch between colour and monochromatic, file types, quality, and destination.

From small receipts to A3 charts – all are compiled into one virtual location for management.

Healthcare: Efficiently file and rapidly search vast medical record libraries.

Human Resources: Compliantly store sensitive employee case files.

Government: Modernise critical administrative processes.

Finance Departments: Consolidate receipts and invoices together for processing.

Legal Firms: Collaborate on documents whilst maintaining a BS100008 audit trail.

Large Format Scanning For industries that deal with oversized documents where repeated use can lead to the degradation of content.

Precise scanning can be scaled for inspection.

Exercise precise control over image fidelity and resultant file dimensions.

Apply modern tools to vectorise physical plans.

Prevents deterioration and maintain the integrity of drawings.

Architectural Firms: Digitally store and swiftly retrieve extensive plans and drawings.

Engineering Companies: Move intricate drawings and schematics into CAD.

Museums and Historical Archives: Preserve and make accessible wide-format historical materials.

 

Microfilm & Microfiche Scanning For industries seeking to transform aging archives into digital formats for improved accessibility and preservation.

Precise scanning can be scaled for inspection.

Exercise precise control over image fidelity and resultant file dimensions.

Apply modern tools to vectorise physical plans.

Prevents deterioration and maintain the integrity of drawings.

Libraries and Archives: Digitise and safeguard delicate microfilm collections.

Research Institutions: Easily access and share historical documents in digital form.

Government Agencies: Modernise data storage and retrieval from microfilm archives.

Newspaper Publishers: Preserve old newspapers and make them digitally accessible.

Historical Societies: Convert aging microfilm materials into lasting digital formats.

How to Prepare Documents for Scanning

If you’re considering starting your own project or outsourcing to a dedicated bureau, there are three stages of scanning to consider:

Digitise your Documents with Apogee

Whether you have a one-off requirement or an ongoing project, we have a wide range of efficient Scanning Solutions that will meet your demands.

Get in touch for a free consultation with digital transformation experts by using the form below!

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