managed print service, man and woman in office chatting, HP printer
A Quick Guide to a Managed Print Service (MPS)
22 December 2020
man using office photocopier scanner icon overlay
21 Benefits of Implementing a Managed Print Service (MPS)
22 December 2020
managed print service, man and woman in office chatting, HP printer
A Quick Guide to a Managed Print Service (MPS)
22 December 2020
man using office photocopier scanner icon overlay
21 Benefits of Implementing a Managed Print Service (MPS)
22 December 2020

How can Outsourced Document Services help your business?

Outsourcing any element of your business is not a decision that should be taken without weighing up the advantages and potential downfalls. Our quick guide will help you to decide if the decision will benefit your business in the long-term.

 

When you have multiple deadlines looming, it’s easy to underestimate how minor administrative tasks such as document shredding, storage, printing, and sending post can add up and become a considerable time sink.

What is an Outsourced Document Service?

Outsourced Document Services (ODS) is a viable solution to this highly common problem. By outsourcing these minor, but time-consuming admin tasks to a document management provider, you can essentially let them take care of the tedium – allowing you to refocus your business processes to align with your business goals and strategies.

Many modern businesses are starting to deviate from the traditional office setup in favour of hybrid work models: and in that regard, the adoption of ODS can only be beneficial. As has become quickly apparent with hybrid working; staff still need to print, send & receive mail, and complete many more everyday admin tasks, regardless of their location– and ODS allows them to accomplish this without sacrificing productivity or efficiency.

 
 

Key Benefits to your Organisation

Cost Effectiveness

Using ODS to streamline processes and operations throughout your organisation will naturally deliver a cost-saving; as will undertaking regular cost appraisals of your list of outsourcing providers. Remember, it is generally preferable to have a small, well-managed list of preferred outsourcing providers, or even a single provider with the coverage and expertise to handle all of your outsourcing requirements.

Higher Efficiency

As businesses have discovered in recent years, certain processes and operations actually work more effectively and efficiently when their ODS system is optimised. Staff will be aware of who to contact, the typical project lead times, and have a clear pricing structure to help allocate budgets accordingly.

More Security

Following GDPR legislation and heavy penalties being imposed, it is more crucial than ever that all organisations understand how their data is being used and managed by outsource providers. Therefore, it is essential that businesses always look for the usual assurances when selecting their partner. Furthermore, reducing the number of document outsourcing suppliers that handle data on your behalf will ensure fewer concerns around governance and compliance relating to data usage; as well as reducing security concerns and breach potential.

Peace of Mind

Being let down by a document outsourcing provider can cause a huge impact on business operations, whether it be producing marketing materials for a big event, or scanning large volumes of documents for a legal case. ODS providers who operate 24/7 can help ease the stress of meeting tight deadlines.

 
 

Latest insights

12 February 2024

Want stronger data security? Invest in smoother hybrid working

Though high employee satisfaction is a benefit associated with hybrid working, many CIOs are still hesitant to invest in tools for easing digital collaboration – despite the fact that this tech would also enable them to tackle persistent issues concerning data security.

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